Quotes, customers, orders, production, proofs, invoicing and commissions — one system built by industry pros. Take on more work and scale your shop!
Our system can process as many orders as your sales team can generate, helping the business grow.
Build a quote with live pricing off your own matrices, send a branded link, and let the customer approve it online. Approved quotes become orders — no re-keying, nothing dropped.
Screen print, embroidery, DTF, numbering and outsourcing each get a real queue. An order lands in the right queue automatically and moves through it as work gets done.
Customers see proofs in their own portal and approve or reject with a comment. Every version is kept, so "I never approved that" stops being an argument you can lose.
Invoice straight from the order, take payment online, and let commissions calculate themselves. Your reps can see where they stand without asking you.
Turn an order into vendor POs in a click. Live supplier catalogs mean real styles, colors and costs — not a guess off a PDF. Each PO tracks what was ordered against what showed up.
Ship it, split it, or hold it for pickup — every order ends somewhere and PromoSoft knows where. Tracking goes to the customer automatically, so "did this ship?" stops being a phone call.
Commissions calculate off real order totals the moment an order closes, and every rep can see their own number. Mark a run paid and the history stays put — no spreadsheet, no month-end argument.
Everything included, unlimited users, no setup fees. Save more money when you commit to a longer term.
Pay month-to-month with no long-term commitment. Everything included from day one.
Request DemoCommit to 12 months and save over 9% on your monthly rate.
Request DemoThe best rate, paid once a year — plus QuickBooks and ShipStation API integrations included free.
Request Demo
Human support
50GB storage
SSL Certificate
Hosting
Vanity Subdomain
Commission Tracking
Dynamic Pricing
Quotes
Purchase orders
Invoicing
Online Payments
Every sticky note, inbox search and whiteboard guess can cost you real money. Organize, automate and scale with PromoSoft.
Most shops are fully live within a few weeks. We handle onboarding with you — customers, pricing matrices and open orders come in as part of implementation, and there are no setup fees.
No. The monthly plan is month-to-month — cancel anytime. If you want a better rate, 12-month and annual options save you up to 15%.
Never. Every plan includes unlimited users, so your front office, floor and sales reps can all work in the same system without the bill growing.
That's what the demo is for. We run one of your real jobs — decoration methods, pricing, rush dates and all — through PromoSoft end to end. If it doesn't fit, we'll tell you.
Both integrate via API. Setup is a one-time fee ($495 QuickBooks, $295 ShipStation) — or included free when you choose the Annual plan.
Humans in the USA who have run print shops. Support is included on every plan — no ticket black hole, no offshore script.
As a proud partner of the PromoStandards organization, PromoSoft integrates real-time inventory and product data directly from all participating suppliers — no manual catalog updates, no guesswork.
PromoSoft started the way a lot of good tools do — out of frustration. We spent years running a custom apparel and promo shop: quoting from spreadsheets, chasing proof approvals over email, and scheduling the press on a whiteboard nobody could read. Every off-the-shelf system we tried was built for someone else's business.
So we built the one we wished we'd had — quoting, production, proofs, invoicing and commissions in one place, designed around how a decoration shop actually works. Today it runs shops across the country, and it's still built and supported in the USA by people who have done the work.
I did 149 invoices TODAY!! Without the QuickBooks integration, I would have been here until doomsday copy and pasting
We are all hands on deck with production since the PromoSoft integration, and appreciate the customizations. THANK YOU!
We could not run the business efficently without the PromoSoft system, it has been essential to our growth.
