Quotes, customers, orders, production, proofs, invoicing and commissions — one system built by industry pros. Take on more work and scale your shop!
Our system can process as many orders as your sales team can generate! Additional compute + storage available as the business grows.
Build a quote with live pricing off your own matrices, send a branded link, and let the customer approve it online. Approved quotes become orders — no re-keying, nothing dropped.
Screen print, embroidery, DTF, numbering and outsourcing each get a real queue. An order lands in the right queue automatically and moves through it as work gets done.
Customers see proofs in their own portal and approve or reject with a comment. Every version is kept, so "I never approved that" stops being an argument you can lose.
Invoice straight from the order, take payment online, and let commissions calculate themselves. Your reps can see where they stand without asking you.
Turn an order into vendor POs in a click. Live supplier catalogs mean real styles, colors and costs — not a guess off a PDF. Each PO tracks what was ordered against what showed up.
Ship it, split it, or hold it for pickup — every order ends somewhere and PromoSoft knows where. Tracking goes to the customer automatically, so "did this ship?" stops being a phone call.
Commissions calculate off real order totals the moment an order closes, and every rep can see their own number. Mark a run paid and the history stays put — no spreadsheet, no month-end argument.
Everything included, unlimited users, no setup fees. Save more money when you commit to a longer term.
Pay month-to-month with no long-term commitment. Everything included from day one.
Request DemoCommit to 12 months and save over 9% on your monthly rate.
Request DemoThe best rate, paid once a year — plus QuickBooks and ShipStation API integrations included free.
Request Demo
Human support
50GB storage
SSL Certificate
Hosting
Vanity Subdomain
Commission Tracking
Dynamic Pricing
Quotes
Purchase orders
Invoicing
Online Payments
Every sticky note, inbox search and whiteboard guess can cost you real money. Organize, automate and scale with PromoSoft.
The onboarding process is typically complete within a few business days, but ultimately depends on how many integrations are required (Quickbooks, ShipStation, FedEx/UPS/USPS,) and if opting for online payments the merchant requires business verification which can also take a few days. Our staff will walk you through the painless process, and can assist with data migration as well if necessary.
No. The monthly plan is a month-to-month, cancel anytime option. However, you can get a better rate with the 12-month contract and prepaid annual options which can save you up to 15% if you opt for a contract.
Never. Every plan includes unlimited users, so your front office, floor and sales reps can all work in the same system without the bill growing. As your business grows there may be a need to increase the compute and/or storage resources on the server which can costs tens of dollars more per month depending on the need.
That's what the demo is for. We will walk you through the process of fulfilling an order — sourcing, production methods, fulfillment, and invoicing/payment through PromoSoft end to end. The demo should make it clear whether or not the software is a fit for your business before making a committment.
Both require custom integrations via API and thus require a one-time setup fee for each service ($495 QuickBooks, $295 ShipStation) — or recieve those integrations for free when you choose the Prepaid Annual plan.
Human beings residing in the USA who speak English and fully understand the software are available for questions & support. Support is included on every plan and typically respond within one business day.
As a proud partner of the PromoStandards organization, PromoSoft integrates real-time inventory and product data directly from all participating suppliers — no manual catalog updates, no guesswork.
PromoSoft started the way a lot of good tools do — out of frustration. We spent years running a custom apparel and promo shop: quoting from spreadsheets, chasing proof approvals over email, and scheduling the press on a whiteboard nobody could read. Every off-the-shelf system we tried was built for someone else's business.
So we built the one we wished we'd had — quoting, production, proofs, invoicing and commissions in one place, designed around how a decoration shop actually works. Today it runs shops across the country, and it's still built and supported in the USA by people who have done the work.
I did 149 invoices TODAY!! Without the QuickBooks integration, I would have been here until doomsday copy and pasting
We are all hands on deck with production since the PromoSoft integration, and appreciate the customizations. THANK YOU!
We could not haved scaled without the PromoSoft system, it has been absolutely essential to our growth.
